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Talent Acquisition Coordinator

Role:Talent Acquisition Coordinator

Purpose of role:To provide TA administrative day-to-day support of TA operations for our US Talent Acquisition team for Central Functions, BAU and NSO.

Reports to:Head of Talent Acquisition, US


Key Responsibilities

Functional Expertise
The Talent Acquisition Coordinator will support our US Talent Acquisition team with recruitment operations support. The Coordinator will play a critical role in administrative processes for hiring and onboarding new Primark Hires, supporting our recruiters, hiring manages, and candidates through the post offer process to the early days of onboarding.
  • Supports the Talent Acquisition team by providing general administrative support
  • Support Retail Management, Volume Recruitment, and US Head Office recruitment with open positions from creation of requisition thru the hiring process in the ATS and Workday
  • Partner with Recruiters to create, delivery and track receipt of signed offer letters for retail management and US Head Office positions
  • Initiateand track background check process for Retail Management and US Head office positions. Liaise with Management Recruiters and US Head Office P&C team on current background checks in alert status
  • On-board new hires via people systems (BrassRing, Workday, UKG, E-Verify), draft new hire announcements and provide welcome information
  • Books candidates travel in accordance with Primark’s corporate travel policy
  • Collects and verifies data from various parties to create and communicate accurate reports in a timely manner
  • Organizes meetings and schedules including meetings with third parties and external vendors, plus other team events and meetings as necessary
  • Prepares documents and presentations as needed
  • Supports supplier setup and coordination of invoice payments
  • Raises and manages Purchase Orders
  • Participates in our financial forecasting and rephasing processes
  • Makes recommendations to improve administrative/operational systems and processes
  • Work within established process guidelines to ensure best practices are being followed and offer feedback for areas of opportunity for improvement
  • Operate as a Brand Ambassador, representing the Primark business to all candidates, new hires, and vendors
  • Ensure a strong candidate experience from initial contact through the transition to pre-boarding and onboarding.

Behavioural Competencies

Resourceful & Resilient
  • Leverages knowledge of Primark way of working, internal processes & practices, and our unique culture to ensure that projects are delivered effectively
  • Quickly rebounds from challenges and setbacks and can manage difficult situations effectively, maintains a positive attitude in all settings

Customer Focus
  • Understands the external & internal customer and has a strong customer-centric orientation to ensure that projects are delivered to meet the needs of the business
  • Has a strong people orientation and is able to manage complex / diverse stakeholder groups

Technical Requirements of the Role-holder
  • Minimum of 1-2+ years experience in HR, preferably within either HR administration, HR Operations
  • Knowledge of HR Systems such as Applicant Tracking Systems and HRIS
  • Experience coordinating activities, resources, and information
  • Experience partnering with various parties
  • Experience coordinating, booking, and scheduling candidate travel
  • Ability to compile information into accurate reports
  • Strong Excel skills with the ability to create moderately complex reports and trackers from scratch
  • Good PowerPoint skills with ability to create presentations using our brand guidelines and template
  • Strong written and oral communication skills
  • High attention to detail
  • Excellent interpersonal, communication and influencing skills.
  • Excellent organisational skills and the ability to manage multiple high-priorities in a fast-paced environment.
  • A team player who is humble, agile, resilient, and ambitious.

Learn more about Primark


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  • People & Culture, Boston, Massachusetts, United StatesRemove